EP Consulting Services Corp. supports business with back office operations.EP Consulting Services Corp. supports business with back office operations.
EP Consulting Services Corp. supports business with back office operations.
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Privacy Policy

Privacy Policy

EP Consulting Services Corporation (EPCS) offers outsourcing services in the fields of corporate accounting and HR/GA. Upon providing these services, The Company recognizes privacy policy as a grave social responsibility, protects the personal information related to the clients it deals with, our employees, our partner company’s employees, etc. from respective threats, establishes the following privacy policy and promotes personal information protection by making each and every officer and employee understand, observe, continuously improve and operate it.

Privacy Policy

  1. Collection and Use of Personal Information

    EPCS shall obtain personal information by clarifying its purpose and within the range of the purpose. Also, the use and provision of personal information shall not be handled beyond the required range for attaining the usage purpose, and internal management structure is developed and its safety management measures are taken.

  2. Management and Protection of Personal Information

    EPCS shall strictly manage personal information, perform appropriate treatment for preventing leakage, damage or loss of such information and prevent accidents such as leakage of personal information, etc.

  3. Compliances to Related Laws and Regulations

    EPCS shall observe ordinances, guidelines and other laws and regulations concerning the protection of the personal information it holds. Also it ensures creating a structure to make the latest ordinances available and well known to its employees.

  4. Continuing Improvement of the Personal Information Protection Management Systems

    EPCS shall monitor Personal Information Protection Management Systems as appropriate and correct and improve them continuously.

  5. Claim and Inquiry Handling

    EPCS shall sincerely and promptly respond to client’s inquiries, complaints and consultation concerning personal information.

  6. Establishment of Information Help Desk
  7. With regard to the personal information handling, EPCS establishes the information desk for claims, disclosure, addition, modification, and deletion and handles inquiries in an appropriate and prompt manner.
  • Revised 1 April,2020
  • Enacted 1 December, 2005
  • EP Consulting Services Corporation
  • Masayuki Nozaki, Representative Director

  • For inquiries regarding our personal information protection policy, please contact us at the following desk. Hibiya Fort Tower 16F, 1-1-1 Nishishinbashi, Minato City, Tokyo 105-0003 EP Consulting Services Corporation Administration Division, Personal Information Help Desk TEL: +81-50-1743-4000 FAX: +81-50-3164-7061 email: info@epcs.co.jp

As of December 1, 2005, EPCS has obtained the “privacy mark” which is granted from Japan Information Processing Development Center (JIPDEC) to the business operator which handles personal information appropriately.

Basic Policy on Appropriate Handling on Specific Personal Information

As an organization, in order to work on securing the appropriate handling of My Number and specific personal information (hereinafter referred to as “specific personal information”), EPCS shall position the protection of client’s, supplier’s and employee’s specific personal information as an important matter, defines “Basic Policy on Appropriate Handling on Specific Personal Information” as follows, and make it well known by officers, employees, and other employees.
  • EP Consulting Services Corporation
  • Masayuki Nozaki, Representative Director

Basic Policy on Appropriate Handling on Specific Personal Information

  1. Appropriate Handling on Specific Personal Information

    Upon obtaining, storing, using, providing or disposing specific personal information of our clients, suppliers, employees, etc., EPCS shall appropriately handle such information by following the handling regulation defined internally.

  2. Purpose of Use

    EPCS shall handle specific personal information within the following range of the usage purpose:

    1. Tax withholding affairs
    2. Employment insurance affairs
    3. Health insurance and welfare annuity insurance affairs
    4. Statutory documents affairs
    5. Any other administrative procedures which require My Number submission
  3. Matters Related to the Safety Management Measures

    Pertaining to the safety management measures for specific personal information, EPCS shall define and observe ‘the handling regulation for specific personal information’.

  4. Compliance to Related Laws and Regulations and Guidelines

    EPCS shall comply with

  5. Continuing Improvements

    EPCS shall implement the continuous improvement pertaining to the management system and structure of specific personal information.

  6. Inquiries

    EPCS shall appropriately respond to inquiries regarding the handling of specific personal information.

  • Enacted 17 December, 2015

Public Notice

Purpose of Using Personal Information

The purpose of using the personal information EPCS obtains and retains are as follows: For purposes other than stipulated below, EPCS expressly provide the usage purpose to the individual and obtains consensus from him/her.

  1. Personal information entrusted by clients in the outsourcing operations such as accounting, finance, taxation, payroll and social insurance, etc.

    EPCS deals with personal information in order to perform the above operations.

  2. Personal Information of our customer

    EPCS deals with personal information in order to perform rights and obligations on the agreement with suppliers related to outsourcing operations such as accounting, finance, taxation, payroll and social insurance, HR management consulting operations,etc. EPCS deals with personal information in order to introduce its products and services information related to the above businesses. EPCS deals with personal information in order to introduce the events/seminars it hosts which are related to the above businesses.

  3. Personal Information of our Shareholder

    EPCS deals with personal information in order to fulfill the obligations to its shareholders based on the Commercial Law and related laws.

  4. Our Business Partner’s Personal Information

    EPCS deals with personal information in order to perform rights and obligations on the agreement with business partners related to outsourcing operations such as accounting, finance, taxation, payroll and social insurance, HR management consulting operations, etc. EPCS deals with personal information in order to introduce its products and services information related to the above businesses. EPCS deals with personal information in order to introduce the events/seminars it hosts which are related to the above businesses.

  5. EPCS deals with personal information regarding the applicants to our recruiting activities

    in order to manage its recruiting employment screening.

  6. Our Employee-related Personal Information

    EPCS deals with personal information for processing HR management, payroll, pension and insurance related matters. EPCS deals with personal information in order to perform the operations with its suppliers.

  7. Inquirers’ Personal Information

    EPCS deals with personal information in order to confirm/respond to the content of inquiries and business negotiations.

  8. Visitors’ Personal Information

    EPCS deals with personal information for controlling visitors’ access to our facility as a part of The Company’s security measures.

Personal Information Subject to Disclosure

  1. Company name

    EP Consulting Services Corporation Masayuki Nozaki, Representative Director Tessho Takeda, Director Hibiya Fort Tower 16F, 1-1-1 Nishishinbashi, Minato City, Tokyo 105-0003 TEL: +81-50-1743-4000

  2. Usage purpose of all the personal information subject to disclosure

    Usage purpose of personal information stipulated in items 2-8 in “The Usage Purpose of Personal Information”

  3. Contact information regarding the handling of personal information subject to disclosure

    Personal information help desk stated in the below ‘Information Desk’

  4. Upon the individual’s request, EPCS shall notify, disclose modify/add, delete, suspend, or delete/erase the usage purpose of personal information that we hold and are subject to disclosure (hereinafter referred to as “disclosures”).

    1. The below [Information Desk] handles requests for disclosure, etc.

      For requesting personal information disclosure, please come to the below information desk or contact us via postal mail, telephone, FAX, or email.

    2. [ ID Confirmation ]

      In order to confirm the requestor’s identity, his/her form of identification needs to be presented such as driver’s license, passport, health insurance card, etc. 」

[Information Desk]

Hibiya Fort Tower 16F, 1-1-1 Nishishinbashi, Minato City, Tokyo 105-0003 EP Consulting Services Corporation Administration Division, Personal Information Help Desk TEL: +81-50-1743-4000 FAX: +81-50-3164-7061 email: info@epcs.co.jp

Our hours of operation on business days are from 9am to 5:30pm.